A company wants to enable the ''Request for Activation'' option for some of the authors...

Understanding the Requirement: The company wants specific authors to use the "Request for Activation" option, ensuring content is published only after approval.

AEM Workflow Models:

Request for Activation Workflow: This is a predefined workflow model in AEM that allows content authors to request publication. The request is then reviewed and approved by designated approvers before the content is published.

Role of Authors: Authors who need this functionality should be part of this workflow, allowing them to initiate the request but not publish directly.

Implementation Steps:

Access the Workflow Console: Navigate to Tools > Workflow > Models in AEM.

Locate the Request for Activation Workflow: Find the "Request for Activation" workflow model.

Edit the Workflow: Open the workflow model for editing. Add the authors or author groups to the participant step responsible for initiating the request.

Assign Permissions: Ensure that the authors have the necessary permissions to start the workflow but not the replicate action. This configuration ensures they can request activation but not publish directly.

Advantages:

Controlled Publishing: Ensures content is reviewed and approved before going live, maintaining content quality and adherence to guidelines.

Accountability: Tracks who requested activation and who approved it, providing a clear audit trail.

References:

AEM Workflows:AEM Workflows

Configuring Workflow Permissions:Workflow Permissions