TheVendor Master Filetopic in the IOFM APS Certification Program emphasizes the importance of maintaining an audit trail for changes to the vendor master file (VMF) to ensure transparency, accountability, and fraud prevention. An effective audit trail should recordwho requested the change(to verify authorization),who actually made the change(to track accountability), andthe date the change was made(to establish a timeline), ensuring a complete record for compliance and audits.
Item I (Who requested the change): Essential to verify that the request came from an authorized individual, supporting internal controls and fraud prevention.
Item II (Who actually made the change): Critical to track the individual who modified the VMF, ensuring accountability and traceability.
Item III (The date the change was made): Necessary to document when the change occurred, aiding in audits and fraud investigations.
Option A (I, II, and III): Correct, as all three items are essential components of a VMF audit trail.
Option B (I and II only): Incorrect, as Item III (date) is also essential.
Option C (II and III only): Incorrect, as Item I (requester) is also essential.
Option D (I and III only): Incorrect, as Item II (changer) is also essential.
Reference to IOFM APS Documents: The APS e-textbook underVendor Master Filestates, “An audit trail for VMF changes must include who requested the change, who made the change, and the date of the change to ensure transparency and compliance.” The training video reinforces, “Recording the requester, the person making the change, and the date in the VMF audit trail is critical for fraud prevention and audit readiness.”
