In SAP S/4HANA, when defining a new standard ledger , you must take specific actions to enable manual postings of general journal entries to it. The critical step is to include the ledger in a ledger group . Let’s analyze each option to determine the correct answer.
Explanation of Each Option:
A. Include the ledger in a ledger group
Correct : To manually post a general journal entry to a new standard ledger, the ledger must be included in a ledger group . Ledger groups are used to define which ledgers are active for posting in specific company codes. By including the ledger in a ledger group and assigning that group to a company code, the system allows postings to the ledger.
Reference : According to SAP documentation, ledger groups control the availability of ledgers for posting purposes. Without being part of a ledger group, a ledger cannot be used for manual postings.
B. Define the underlying ledger
Incorrect : Defining the underlying ledger is not relevant for enabling manual postings. The underlying ledger concept applies to extension ledgers, which inherit data from a base ledger. Standard ledgers do not have an underlying ledger, so this action is unnecessary.
Reference : Underlying ledgers are specific to extension ledgers and are unrelated to standard ledgers.
C. Assign a chart of accounts to the ledger
Incorrect : While assigning a chart of accounts to the ledger is necessary for configuration, it is not sufficient to enable manual postings. The ledger must also be included in a ledger group to allow postings. Assigning a chart of accounts only ensures that the ledger has access to G/L accounts but does not activate it for posting.
Reference : Assigning a chart of accounts is a prerequisite for ledger setup but does not directly enable posting capabilities.
D. Assign the ledger to a company code
Incorrect : Assigning the ledger to a company code is not sufficient to enable manual postings. The ledger must first be included in a ledger group, which is then assigned to the company code. Direct assignment of a ledger to a company code without a ledger group will not activate it for posting.
Reference : Ledger groups act as intermediaries between ledgers and company codes for posting purposes.
Key References to SAP S/4HANA Documentation:
SAP S/4HANA Finance for Parallel Accounting : Explains the role of ledger groups in enabling postings to parallel ledgers.
SAP Help Portal - Ledger Groups : Provides detailed guidance on configuring ledger groups and their importance in controlling ledger availability for postings.
Ledger Configuration in SAP S/4HANA : Describes how standard ledgers are set up and activated for use in financial accounting.
Universal Journal (ACDOCA) : Highlights the integration of ledgers and ledger groups in the Universal Journal framework.
