(The clarification in the RFP about what data fields are to be collected by the...

It helps the organization determine whether the proposed data collection supports business objectives more efficiently than existing systems.

It ensures that the data collected is limited to information considered relevant and necessary for the stated purposes of the system.

It simplifies the documentation required for international data transfer mechanisms under data protection law.

It provides justification for collecting extra data fields that may be useful for unforeseen compliance needs.