An organization is sharing personal information that is defined in its privacy policy with a...

When sharing personal data with a trusted third party, organizations must ensure that the recipient understands and adheres to the organization’s privacy policy and handling practices. This ensures consistent treatment of personal information across entities and aligns with consent provided by individuals.

Audit results and contractual notices are internal matters, while federal laws define obligations but do not substitute for organizational policies. By explicitly sharing policies and practices, organizations reinforce accountability and ensure compliance with privacy regulations such as GDPR, HIPAA, or CCPA.

This communication sets expectations for data use, retention, and disclosure. It also provides a defensible framework in case of regulatory inquiries, showing that due diligence was performed when transferring data to third parties.