A company uses Dynamics 365 Business Central.

Microsoft MB-800 Question Answer

You need to configure the system to meet the following requirements for a purchasing agent:

• Create and post purchase documents including purchase receipt lines.

• Do not allow agents to read general ledger (G/L) or bank balances.

• Restrict access to view G/L amounts.

• Ensure that purchasing agents can select G/L codes on purchase documents.

You need to restrict access to view G/L amounts.

Which three actions should you perform in sequence? To answer, move the appropriate actions from the list of actions to the answer area and arrange them in the correct order.

NOTE: More than one order of answer choices is correct. You will receive credit for any of the correct orders you select.

Explanation:

Business Central Functional Consultant at end of each question below

The requirement is:

Purchasing agents must create and post purchase documents (which requires permissions to vendors, purchase headers/lines, posting routines).

They must be restricted from viewing General Ledger (G/L) balances and amounts.

They must still be able to select G/L accounts when coding purchase lines.

In Business Central, this scenario is solved by using Permission Sets with Security Filters:

Assign a Permission Set to the User

The purchasing agent must first be assigned a permission set (e.g., PURCHASER, or a custom one cloned from SUPER with reduced rights).

This ensures they have access to vendors, purchases, and posting processes.

Select the Permission Set to Modify

You then open the permission set (or copy/create a new one for Purchasing Agents).

Modify it to apply restrictions specifically for the G/L Account table.

Apply Security Filters on the G/L Account Table

Locate the G/L Account table within the permission set.

In the Security Filter column, choose the field Income/Balance.

Set the Filter Value to Income only (or exclude Balance).

Alternatively, set the filter on Direct Posting = Yes, ensuring they can pick accounts but not see balances.

This filter prevents access to balance-related fields, effectively hiding financial values from the user while allowing them to still select G/L codes for posting.

Thus, the correct sequence to meet the requirements is:

Assign a permission set to a user

Select the permissions set you want to modify

In the row for G/L account table, select the Security Filter column

In the Field Filter column, set the value to hide balances

Microsoft Learn References

Security Filters (how to restrict data visibility by table fields):https://learn.microsoft.com/en-us/dynamics365/business-central/dev-itpro/security/security-filters

Assign Permission Sets to Users:https://learn.microsoft.com/en-us/dynamics365/business-central/ui-define-granular-permissions

Create and Modify Permission Sets:https://learn.microsoft.com/en-us/dynamics365/business-central/dev-itpro/security/how-to-create-permission-sets

Microsoft MB-800 View All Questions