There are several companies within a tenant, one of the companies requires a location worktag...

Comprehensive and Detailed 150 to 250 words of Explanation From Workday Record-to-Report/Course Guide/topics:

Maintain Custom Validations is required because the Location worktag requirement applies to only one company. The validation should be configured for the Supplier Invoice transaction type and should test whether the invoice company equals the designated company and the Location worktag is blank. A critical validation will prevent submission until the required Location is entered.

Maintain Worktag Usage is not appropriate for a company-specific requirement. Workday applies the required-worktag configuration for a transaction type throughout the tenant. If Location were marked as required for supplier invoices through Maintain Worktag Usage, every company would receive the same requirement. Workday's official course guidance specifically directs administrators to use custom validations when a worktag is required for one company rather than tenant-wide.

Maintain Related Worktag Usage supports defaulting or requiring worktags associated with another business object, such as deriving a Region from a Cost Center. It does not independently implement the stated company-level condition. Business Process Step Conditions control whether workflow steps execute; they do not perform transaction-level FDM completeness enforcement.

The appropriate configuration is therefore a company-conditioned critical custom validation. This preserves the other companies' existing supplier-invoice behavior while ensuring that the selected company cannot submit an invoice without Location.

Official Workday reference: Workday Education - Accounting Journals ; topics: Tenant Wide, Maintain Worktag Usage, and Custom Validation Condition Rules.

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