A small company in the energy industry has a policy that states that employees who...

Open Communication: Schedule a meeting with administrative employees to discuss their concerns regarding the new overtime policy. This demonstrates that HR values their input and is willing to engage in dialogue.

Rationale Explanation: Clearly explain the business rationale behind the decision to amend the overtime policy for core operations employees. Emphasize that the nature of their work requires more frequent overtime and that the policy adjustment is aimed at addressing specific operational needs.

Listening to Concerns: Actively listen to the concerns of administrative employees. Understanding their perspective can provide valuable insights and help in identifying any unintended consequences of the policy change.

Fairness and Equity: Reassure administrative employees that their roles and contributions are valued. Explain that the decision was made based on operational requirements and not as a reflection of their importance to the organization.

Follow-up Actions: Based on the feedback received during the meeting, consider if any additional measures can be implemented to address administrative employees' concerns. This might include reviewing their salary competitiveness or finding other ways to acknowledge their contributions.

This approach aligns with SHRM's guidelines on effective communication, fairness, and employee engagement.